Forum Discussion

Elise27's avatar
Elise27
Contributing User
4 years ago

How to correct invoice with wrong date

I have just found an incorrect invoice in our system from before I worked here.

 

How do I correct the issue date on an invoice in a prior year? The invoice is dated 03/04/7306 and a payment has already been allocated to this invoice in the prior year also.

 

Would I enter a copy of the invoice into this financial year and a credit note in 7306 - to offset the invoice in the future and bring it into the current year?

  • Hi Elise27 

     

    As the transaction is future dated, in theory, you should be able to just change the date on that transaction to fall in the current period. Note: Setup>>Preferences>>Security - Transactions Can't be Changed, They Must be Reversed must be enabled.

     

    If that is not a viable option for your situation, the way I would deal with the situation would be:

    1. Navigate to Setup>>Preferences>>Security.
    2. Enable Transactions Can't be Changed, They Must be Reversed.
    3. Navigate to that invoice.
    4. Go to Edit>>Reverse Transaction.
    5. Record the reversal in the current period.
    6. Enter the required invoice on that desired correct date (as per normal).
    7. Navigate to Sales>>Sales Register>>Returns & Credits.
    8. Highlight that credit note/reversed invoice.
    9. Select Apply to sale.
    10. Apply that credit to the outstanding invoice.
    11. Record the Settle Returns & Credits transaction.

    The above process will generate a credit note from the original invoice, enter a new invoice and apply that credit to the new invoice to close it off.

  • Hi Elise27 

     

    As the transaction is future dated, in theory, you should be able to just change the date on that transaction to fall in the current period. Note: Setup>>Preferences>>Security - Transactions Can't be Changed, They Must be Reversed must be enabled.

     

    If that is not a viable option for your situation, the way I would deal with the situation would be:

    1. Navigate to Setup>>Preferences>>Security.
    2. Enable Transactions Can't be Changed, They Must be Reversed.
    3. Navigate to that invoice.
    4. Go to Edit>>Reverse Transaction.
    5. Record the reversal in the current period.
    6. Enter the required invoice on that desired correct date (as per normal).
    7. Navigate to Sales>>Sales Register>>Returns & Credits.
    8. Highlight that credit note/reversed invoice.
    9. Select Apply to sale.
    10. Apply that credit to the outstanding invoice.
    11. Record the Settle Returns & Credits transaction.

    The above process will generate a credit note from the original invoice, enter a new invoice and apply that credit to the new invoice to close it off.