Forum Discussion

BDS09's avatar
3 years ago

Insurance Claim

Our business has had to pay $1232.00 inc GST to one of our customers for property damage to their ceiling. They have provided our business with a tax invoice which I have paid. What GL code do I expense this to? Should it be repairs and maintenance or should I create an Insurance Claim code?

We have also received the refund from our insurer of $620 which is $1232 less $500 excess and $112 in GST. Do I need to create an expense account for the exess portion ($500) and an income account for the total of the claim less GST ($1120)? If so what should the GL codes be called so our accountant can follow what I've done.

 

  • BDS09's avatar
    BDS09
    3 years ago

    Thanks for your response. I have coded the purchase to the insurance gl expense code and I'm aware this includes GST. This was processed as an invoice from our customer and not as spend money. In my research for an answer I found one site that suggested coding the purchase to repairs hence my confusion. I will leave as is.

    With regards to the refund from our insurer there is no GST in the refund? Amount claimed is $1232.00 and 100% is ITC. The ITC deducted amount is therfore $112 less excess of $500 = refund amount of $620.00. In recieve money I should enter the refund amount as $620 but shouldn't I put  a debit amount of $1120 GST Free and a credit amount of $500 GST Free? 

    Please advise further.

  • LRBooks61's avatar
    LRBooks61
    Ultimate Cover User

    I would code it all to your insurance gl expense code and make sure you have details in the memo

    the payment you made will include GST

    the excess is GST FREE and the additional payment will have gst

     

    the memo should appear in the gl report for your accountant and you can send them the details also

     

    lis

    • BDS09's avatar
      BDS09

      Thanks for your response. I have coded the purchase to the insurance gl expense code and I'm aware this includes GST. This was processed as an invoice from our customer and not as spend money. In my research for an answer I found one site that suggested coding the purchase to repairs hence my confusion. I will leave as is.

      With regards to the refund from our insurer there is no GST in the refund? Amount claimed is $1232.00 and 100% is ITC. The ITC deducted amount is therfore $112 less excess of $500 = refund amount of $620.00. In recieve money I should enter the refund amount as $620 but shouldn't I put  a debit amount of $1120 GST Free and a credit amount of $500 GST Free? 

      Please advise further.

      • LRBooks61's avatar
        LRBooks61
        Ultimate Cover User

        I would enter the refund as 

        receive money $620

        gl code insurance 11120 tax code ITC

        gl code insurance -500 tax code FRE a excess

         

        The rationale is that you received a claim for 1120 but to get that you had to pay an excess of 500

         

        hope that makes sense

        Lisa