Deleting payroll from previous period
In processing my super for the quarter, I have discovered a payroll for an employee that I believed that I had deleted, and re-entered as a standalone payrun from February.
It now appears twice - even when I delete it form the employee's file as guided to.
Do I have to delete the complete pay run - or is there a way to input a reversal so that I can remove this from the reporting, and the employee's payfile.
I will also need to update the STP, will this update and not remove the transactions for the periods input after this fortnight?
Hi NF3400
To make any adjustments or changes to an employee's pays it does need to processed through Process Payroll and the actual pay transactions need to be deleted. You should not make any changes to the Pay History in the employee card.
To delete a pay you need to:
- check that the security preference allows you to delete transactions by going to Setup>>Preferences>>Security tab and making sure Transactions can't be changed they must be reversed is not ticked
- go to Transaction Journal>>Payroll tab
- find that pay transaction and click on the zoom arrow to open it
- click on Edit in the top menu bar and select Delete Transaction
Changing the Pay History in the employee card doesn't delete the pay and it doesn't affect the general ledger accounts, therefore you will still see that pay in your payroll reports and in the P&L. It only changes the month/quarter and YTD totals. You will need to work out what the Pay History should be (including the pay that needs to be deleted) and change the Pay History back to what it should be. Then delete the incorrect pay as per the above steps. Once that pay has been deleted, check and adjust the super as required.
To reconcile your payroll, run the following reports:
- Payroll Activity (summary) - this report gets it's data from transactions processed through Process Payroll
- Payroll Register (summary) - this report gets it's data from the Pay History of the employee cards
The Activity and Register reports should always be the same. To check that STP is correct, go to the Payroll Reporting Centre and download the report for the most recent report sent. Do this by clicking on the ... button next to the most recent report and select Download Report. The YTD amounts on the STP report should match the YTD amounts in the Activity and Register reports.
Please let me know if you need further help.
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