Forum Discussion

JCC27's avatar
JCC27
Experienced Cover User
4 years ago

Employee FIRST YTD total was negative - has affected every YTD since. HOW TO FIX?

Hi,

 

I recently had to print a report for an employee and noticed their YTD earnings were very low. With a bit of digging, I realised their YTD earnings from the FIRST PAY RUN in July 2020 rolled over as a negative. 

The negative has now been outweighed by the weekly pays and is now positive. The question is: how do I fix this for the employee's tax purposes and the business's figures?

 

I have to send a selection of payslips through to another association, but the earnings within that period look wonky due to the negatives.

 

The employee has been paid correctly throughout this whole period - just the reporting is incorrect. 

 

HELP PLEASE.

Thanks

  • Tracey_H's avatar
    Tracey_H
    4 years ago

    HI JCC27 

     

    Thanks for your post. So that I can better assist can you clarify what you mean by the payrun rolled over as a negative? And is it the YTD amounts in STP or AccountRight reports that are incorrect?

     

    You mentioned that the payslips look wonky so I'm assuming the AccountRight reports are incorrect. Without knowing why there's negative payruns it's hard to give advice on how to fix this. The YTD amounts for the first payrun in July should be the values for that pay only as it is the first pay of the year. If they are reported as a negative it indicates that the payrun has been reversed twice or negative pays entered.

     

    If you can find exactly what pay transactions have been recorded for that period I'll be happy to help with resolving the issue.

     

    Please let me know how you go with this.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

  • Tracey_H's avatar
    Tracey_H
    Former Staff
    4 years ago

    HI JCC27 

     

    Thanks for your post. So that I can better assist can you clarify what you mean by the payrun rolled over as a negative? And is it the YTD amounts in STP or AccountRight reports that are incorrect?

     

    You mentioned that the payslips look wonky so I'm assuming the AccountRight reports are incorrect. Without knowing why there's negative payruns it's hard to give advice on how to fix this. The YTD amounts for the first payrun in July should be the values for that pay only as it is the first pay of the year. If they are reported as a negative it indicates that the payrun has been reversed twice or negative pays entered.

     

    If you can find exactly what pay transactions have been recorded for that period I'll be happy to help with resolving the issue.

     

    Please let me know how you go with this.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

    • JCC27's avatar
      JCC27
      Experienced Cover User
      4 years ago

      Hi Tracey, 

       

      Thanks for your reply. To clarify, it is the YTD totals in the pay run - AND the STP - so I can't finalise her payments through STP - for end of fin year purposes. (The amounts in both STP and AccountRight are the same... therefore both being incorrect due to the negative amounts beginning with the first pay run in Jul 2020).

       

      I have a complete report of the hours and pay rates etc for the whole period. How should I go about amending this, please?

       

      thanks 

      Josie

       

       

      • Tracey_H's avatar
        Tracey_H
        Former Staff
        4 years ago

        Hi JCC27 

         

        Thanks for that information. How did the employee get negative YTD amounts in the first payrun? Prior to recording the first payrun of a new payroll year all YTD amounts are zero. So after recording the first payrun the YTD amount should be the amount of the first payrun.

         

        Do the Payroll Activity and Payroll Register summary reports match?

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