Forum Discussion

BOTP's avatar
BOTP
Experienced Cover User
5 years ago

Wage catergory error in timesheet

Hi.   I incorrectly entered a Saturday rate category for staff member when it should have been a normal time category. The payroll for the week has been processed and the staff paid before I found ...
  • Steven_M's avatar
    Steven_M
    5 years ago

    Hi BOTP 

     

    AccountRight will allow you to enter a negative amount on a timesheet. As such, in your case, you could enter a negative against the incorrect category processed and a positive against the correct category. For example:

     

     

    You may want to leave a note on the timesheet for reference to what has occurred in case it was questioned in the future.

Steven_M's avatar
Steven_M
Former Staff

Hi BOTP 

 

AccountRight will allow you to enter a negative amount on a timesheet. As such, in your case, you could enter a negative against the incorrect category processed and a positive against the correct category. For example:

 

 

You may want to leave a note on the timesheet for reference to what has occurred in case it was questioned in the future.

Karen_Livewire's avatar
Karen_Livewire
5 years ago

Hi Steven M,

 

I have done a similar thing, although paid all the hours in "normal time" rather than splitting the total between normal and over time. i.e 38hrs normal 1 hour overtime

 

I am confident that your response will work, I would just like to know the flow on effect in regards to PAYG, making changes to already processed timesheets with allocated payments etc.

 

Thanks in advance. 

  • Steven_M's avatar
    Steven_M
    Former Staff
    5 years ago

    Hi Karen_Livewire 

     

    AccountRight will use a series of formulas to calculate the PAYG amount. In short, it will use the gross amount of the pay, the pay frequency and the tax table the employee is on. As such, paying an additional amount or using a reduced amount may increase or decrease the PAYG calculation so you might want to calculate the PAYG amount using the ATO calculators to ensure that you have the correct value. 

     

    Once processed timesheet hours are locked and changes are not able to be made. If a change does need to be made, you could look at deleting the payroll transaction and reprocessing. Alternatively, add a new line to the timesheet, however, you do need to ensure that you include that information on a payroll transaction (i.e. ensure that pay start and end dates include that timesheet entry).

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