When processing payroll via the electronic clearing account you can't go back and enter or change a job number that has been allocated to the employee. It would be helpful if job numbers could be added after payroll has been processed, you can change it if it is processed via the other bank accounts.
- Julie_B12 years agoTrusted User
Hi P3, I have come across this problem too, and I guess I'm lucky in that I only have about 35 staff I have to do the data entry for. Job codes are often changed as audits are done on the wages (monthly) so I've started doing the data entry into the bank account - it is a pain, but I have created use recurring transactions for each person and have the word "wages" in the memo field before their names so the transactions are easy to identify when doing the reconciliation. I also have wages in the cheque field for that reason too, although this is creating grief with the new version and downloading bank statements (something else that is being looked at).
The only way you can change the codes is to reverse the incorrect transaction (which is reversed in the clearing account), and then reverse the reversed transaction and change the codes accordingly ... as amounts don't change. This then creates a nil balance you can reconcile.
Julz :smileyhappy:
- ASWatCR12 years agoPartner
I agree - the ability to change job codes in payroll once recorded would be great (the same as when you recode a GL account codes in spend money!).
It is such a pain to have rectify. Please enable this feature.
ps I dont see it as risky/audit control issue as the overall figures are not changing.
- LADYBUGS260711 years agoExperienced Cover User
Does anyone know if this is going to be resolved? We have staff that move from location to location over a pay period. If there is an error in data entry it is painful to correct.
Wages are our biggest cost and allocation to the correct job is essential for us to be able to make informationed decisions.
Kim
:-)
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