Forum Discussion

Trusted Cover User

11 months ago

Data migration after company restructure

Due to a company restructure we need to: create a new subscription to align with new ABN, then Selectively migrate ALL data from original company file i.e. Chart of Accounts with zero Opening B...

DataMigration

gavin12345
11 months ago
Hi seqtt

What you need is the MYOX Clone service - do an online search or email me if you cannot find. The clone service uses your existing AR2023 company file, and removes all account balances, inventory balances and transactions. This leaves you with a file identical in setup to your original file. This is useful when starting a new file or when you sell the business and want to provided the new owners with a MYOB file but without your transactions and balances.

As the cloned file does not have any transactions, you can freely make any changes, such as deleting accounts, cards or items no longer required.

Once you have made the changes required including Company Info, you can set the opening balances and bring in any transactions required. You can then Activate the file with new subscription details.

Much of this can be done with exporting and importing, however this is prone to error and user frustration. Additionally no payroll data can be exported or imported, this means things like payroll categories, employee links, STP assignments etc must all be re-done manually.

Regards
Gavin

gavin12345

Ultimate User

Hi seqtt

What you need is the MYOX Clone service - do an online search or email me if you cannot find. The clone service uses your existing AR2023 company file, and removes all account balances, inventory balances and transactions. This leaves you with a file identical in setup to your original file. This is useful when starting a new file or when you sell the business and want to provided the new owners with a MYOB file but without your transactions and balances.

As the cloned file does not have any transactions, you can freely make any changes, such as deleting accounts, cards or items no longer required.

Once you have made the changes required including Company Info, you can set the opening balances and bring in any transactions required. You can then Activate the file with new subscription details.

Much of this can be done with exporting and importing, however this is prone to error and user frustration. Additionally no payroll data can be exported or imported, this means things like payroll categories, employee links, STP assignments etc must all be re-done manually.

Regards

Gavin

seqtt

Trusted Cover User

11 months ago

Thanks Gavin,

That sounds exactly what I need. Will get back to you hopefully to accept this as a solution!

Cheers,

Amanda

seqtt
Trusted Cover User
10 months ago
I did exactly as Gavin suggested. (After running it past my accountant and tweaking a few privacy issues re: employees in the backed up file) contacted the a service that can Clone MYOB filess. 40 minutes later and for a gob-smackingly small fee I had everything set in place to satisfy all compliance issues along with a strep by step set of instructions and hints making the whole process a dream. If an external organisation can do this, perhaps MYOB needs to sharpen their pencil?
- Princess_R
  MYOB Moderator
  9 months ago
  Hi seqtt,
  
  Thank you for sharing your experience and feedback regarding the data migration process after your company's restructure. It's great to hear that you found a solution that worked well for you. We understand the importance of making processes as seamless and efficient as possible for our users.
  
  Thank you once again for your feedback. If you have any other suggestions or need further assistance, please don't hesitate to reach out.
  
  Cheers,
  Princess
- spc8573
  5 months ago
  Hello - can you provide any info on the company that does this please?
  - Shella_A
    MYOB Staff
    5 months ago
    Hi spc8573,
    
    Thanks for posting. As we couldn't provide specific company information that uses this kind of migration service, I would recommend visiting our help sites like myob.com/support or myaccount.myob.com to find MOCA, our virtual assistant. Use MOCA for immediate queries and assistance. If MOCA can't help, you'll be automatically directed to our live chat team. They'll help you out with that. Just drop another post if you need more help later on.
    
    Kind regards,
    
    Shella