Forum Discussion

kimpossible's avatar
kimpossible
Experienced User
2 years ago

Approval of Payments

Hi,   Question 1: We usually encode all payment transactions through Spend Money function. However, once it is encoded by the staff, it is directly posted to the books. Is there a way to suspend p...
  • Tracey_H's avatar
    Tracey_H
    2 years ago

    Hi kimpossible 

     

    Thanks for that information. To answer your queries:

     

    1. that is correct, when a transaction is recorded the transaction journal is posted to the selected accounts
    2. you can print a Purchase by opening the transaction and clicking on Print
    3. you can't add the account number to the custom Purchase order form. Purchase orders are sent to suppliers to order goods, account numbers are for the company's internal use only
    4. to check that transactions have been recorded correctly, run the Journal Security Audit report. This displays the associated card, accounts and amounts

    Please let me know if you need further help.

     

    If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

kimpossible's avatar
kimpossible
Experienced User

Hi Tracey,

 

Your response is much appreciated. 

 

For purchase transaction,

1. I created a Bill and I saw that this is posted right away in the books (meaning debit expense or fixed assets

    & credit to Trade Creditors);

 

2.  I am trying to print the Bill entry; however, the only option when printing is Purchase Order;

 

3. When I explored the customize PO format, the table doesn't allow the display of account codes used for

    posting; this is the one that we would like to show. 

 

4. The intention is, the bill should be the form to document preparation, checking and approval.

 

5. Pay Bill will be the entry to record payment (debit Trade Creditors & credit cash in bank);

 

Hope this clarifies my concern.

 

Tracey_H's avatar
Tracey_H
Former Staff
2 years ago

Hi kimpossible 

 

Thanks for that information. To answer your queries:

 

  1. that is correct, when a transaction is recorded the transaction journal is posted to the selected accounts
  2. you can print a Purchase by opening the transaction and clicking on Print
  3. you can't add the account number to the custom Purchase order form. Purchase orders are sent to suppliers to order goods, account numbers are for the company's internal use only
  4. to check that transactions have been recorded correctly, run the Journal Security Audit report. This displays the associated card, accounts and amounts

Please let me know if you need further help.

 

If my response has answered your enquiry please click "Accept as Solution" to assist other users find this information.

  • kimpossible's avatar
    kimpossible
    Experienced User
    2 years ago

    Hi Tracey,

     

    This is well noted. And I accepted this as Solution to my inquiry.

     

    Nevertheless, may I suggest if MYOB could create a facility which caters to printing the "Bill", not through Purchase Order Format? Specifically, same fields displayed for spend money under banking. 

     

    In this way, users will have chance to record transactions prior to processing the payment (pay bill).

     

    Would very much appreciate your help on this.

     

    Thank you.

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