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RPT's avatar
RPT
Experienced User
5 years ago

Stocktake Report with custom fields - AccountRight

Hi I need a stocktake report that includes one of our custom fields which shows the location of the stock, sorted by this field. I have tried several options as detailed below.  - I can include thi...
  • Neil_M's avatar
    Neil_M
    5 years ago

    Hi RPT 

     

    If the fields weren’t included in the Excel template then they wouldn’t come through on your export to Excel. That said, one way to get around this is to not use the Excel templates at all and instead export the file using a CSV format. Depending on your computer this may get saved with a .txt or a .csv extension.

     

    Assuming a .txt extension, you can trick Excel into opening it through the Open menu and changing the file type to .txt to be able to select the exported file. You will have to go through a couple of windows to tell Excel how to make sense of the information, but just read the entire window and it should become clear – it looks worse than it is. You’ll need to ensure that you select Delimited and that the data is separated by commas and this will open the file in Excel so you can format it.

     

    Do note that as this doesn’t use the template file it wont look quite as formatted as if you had exported the information direct to Excel, however it would allow you to format the information.

Neil_M's avatar
Neil_M
Former Staff
5 years ago

Hi RPT 

 

Currently there is no one report in AccountRight that allows for all of the criteria you’ve specified. Certain reports like the Analyse Inventory summary report can have the custom list fields added to it and exported to Excel, however is designed to be sorted by item number within AccountRight. That said you could look at exporting this information to Excel and sort it in there

  • RPT's avatar
    RPT
    Experienced User
    5 years ago

    Hi Neil

     

    You said " the Analyse Inventory summary report can have the custom list fields added to it and exported to Excel" but I cannot see how to do this. The option to export to excel does not include the custom fields (the same as the count inventory report). If I run the report and insert the field I want, I no longer have the option to export to excel.

     

    How are you able to do this export to excel including the custom field?

     

    Sorting in excel is no problem.

    Thanks

    • Neil_M's avatar
      Neil_M
      Former Staff
      5 years ago

      Hi RPT 

       

      If the fields weren’t included in the Excel template then they wouldn’t come through on your export to Excel. That said, one way to get around this is to not use the Excel templates at all and instead export the file using a CSV format. Depending on your computer this may get saved with a .txt or a .csv extension.

       

      Assuming a .txt extension, you can trick Excel into opening it through the Open menu and changing the file type to .txt to be able to select the exported file. You will have to go through a couple of windows to tell Excel how to make sense of the information, but just read the entire window and it should become clear – it looks worse than it is. You’ll need to ensure that you select Delimited and that the data is separated by commas and this will open the file in Excel so you can format it.

       

      Do note that as this doesn’t use the template file it wont look quite as formatted as if you had exported the information direct to Excel, however it would allow you to format the information.

      • RPT's avatar
        RPT
        Experienced User
        5 years ago

        Thanks for the reply Neil.

         

        CSV seems to work. I had missed the export option inside the report and I was using the export to excel button on the main screen. (though export to excel doesnt include custom fields in either location)

         

        Re the formatting - I prefer none as it makes data manipulation easier. 

         

        Notes for the CSV import - you need to select "my data has headings" and start the import on the line which contains the headings (in my case line 5)

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