Hi Princess_R
I understand that you are new to MYOB, and may not be aware of the background.
You wrote:
You need to complete the payroll summaries before you roll over the year, and finish everything make sure to back up your file before you roll over as this process is irreversible.
Back a few years ago, MYOB had under File > Close a Year > Close a Financial Year Or Close a Payroll Year. There were 2 options.
Users were warned to make a backup before either of these steps. Closing a Payroll Year was required before a user could process payroll in July. After closing the Payroll Year, a user would Load the new Tax Tables.
When the Payroll Year was closed, all the pay history details from Employee's cards was removed. So yes it was important to make a backup (in case you need to edit something in the Payroll Year you were about to close), and it was important to generate Payment Summaries before the Payroll Year was closed.
About 3 years ago MYOB decided to automate the closing of a Payroll Year and loading of tax tables. They now 'hide' this from users. Most users are not aware this happens automatically when you process your first July payrun. This is why there are lots of queries about this and loading tax tables on the forum. And most are not aware that they will not be able to generate payment summaries, or adjust Pay History after the Payroll Year has been closed by MYOB. Nor are users reminded to make a backup first.
I noted these issues have come up in a number of forum posts recently. I recommend you share this information with other moderators - clearly this is not something MYOB advised you of during your training.
Payment summaries are not a factor in closing a financial year, only in closing a Payroll Year, which MYOB now does behind the scenes without notifying the users, nor pointing out the consequences, nor giving the opportunity to make a backup.
Regards
Gavin
