The Enter Purchase is the more accurate method of recording expenses, especillay with the ability to now attach expsnse bills to the purchase. But with many transactions now paid electronically the two are starting to blur. Why have two seperate transaction types?
I only use Receive Money for inter account transactions ie Loans, bank transfers between bank accounts, Petty Cash etc. Because this is a cash only transaction unrelated to a purchase of good or service. I don't use the 'Transfer Money' feature of Accounts because you can't change the transaction details once processed ie date, account etc without having to delete the transaction and then re-enter it. This is an issue for bank reconciliations when you reconcile one bank account and find the transaction was placed to the wrong account after the other has been reconciled. Deleting the transaction requires having to redo the reconciliation for the other bank account again. This is why I use 'Receive Money' (Spend Money uses the cheque feature which is now archaic!) because I can change the transaction details without affecting the already reconciled bank account.
I have recently posted the need for the Bank Feeds to also include as part of 'Pay Bill' the addition of a button being able to add a new 'Enter Purchase' while processing the bank reconciliation, to save having to leave the bank reconciliation. Also the ability to change the date of the payment in the transaction if the bank feed is not the same as on bank statement due to incongruency between Bank Feed v Bank Statement on credit card statements. The 'Enter Purchase' also allows for the invoice to be attached to the transaction, which is great for the purpose of audit.
The 'Transfer Money', 'Spend/Receive Money' and "Enter Purchase/Pay Bills' needs to be updated given most transactions are now electronic.
Also, why does the pdf document for an invoice have to be loaded through the 'In Tray' if the Purchase already exists? Why can't you have an 'Attach Invoice' button in the top right of the 'Purchase' screen? If I have already prepared the purchase, having the 'attach invoice' button can allow me to open up the browser to search for the invoice to attach as to closing and going through 'In Tray' to upload, find the transaction and then attach?! How will MYOB be handling e-invoicing for this?
'In Tray'- Why can't we select more than one invoice to upload as a batch as to having to select each individual invoce to upload? Having the ability to upload multiple expense invoices would be better. Just ensure the upload prioritises each invoice to be uploaded for the purposes of processing efficiency. For example, I select 10 expense invoices to upload through In Tray. I don't want to wait for all the expense invoices to load before I can start attaching or creating a new bill. Once one invoice loads I should be able to start processing it while the other expense invoices are uploading.
I like the idea mentioned in another members post about having a better file management system for this, especially where many invoices can be made electronically and are emailed requiring the invoice to be downloaded from email to PC and then uploaded to MYOB. Will e-invoicing remove this double process of downloading then uploading?
